IT Asset Management Physical Inventory Justification
Effective IT asset managers and executives understand the importance of having a physical IT equipment inventory instead of relying solely on auto-discovery tools.
The approach and methodology of the two techniques are quite different, although they both support the same goal: an accurate accounting of the IT assets owned by an organization.
The most effective asset management solution occurs when both a manual physical inventory and an auto discovery tool are used in conjunction with one another.
In best practice IT Asset Management, a physical inventory is used to develop the baseline data to load into the CMDB,
followed by the discovery tool to append additional data and fill in any gaps from the manual inventory.
A physical inventory will:
Provide “eyes on” every asset.
Ensure assets are physically tagged with a property tag
Collect data for assets not reachable through a discovery tool for reasons such as:
Not connected to network
Not having the correct service/agent for the discovery tool installed
Firewall settings that prevent discovery tool from accessing hardware
Provide additional data not available through a discovery tool such as:
Physical condition assessment
Identification of assets potentially offsite
Provides reminder to employees of the organization that the IT assets are being tracked, and deters theft and vandalism.
Upon completion of the physical inventory baseline, and validation/ data fortification through the discovery tool, ongoing IT asset management occurs.
Ongoing ITAM includes implementing policy and procedures for acquisition, transfer, and disposition of assets.
Monitoring through the use of the discovery tools, and periodic physical inventories for audit control and validation.